What it writes

Drafting a purchase order creates one order per supplier and warehouse from a set of lines and lands it Drafted. A drafted order is on the book: it has not been sent, nobody has been ordered anything, and it is left out of the On order figure the month's open to buy is read against. The consuming step comes later, when a person confirms the order on its own page.

Three doors draft. The Bench's Create purchase orders converts staged lines, clearing them from the Bench as they become orders. A recommendation from the replenishment engine, on Smart Replenishment on Lite and Essentials or by Add to Bench from the desk on Pro, or a proposed move, drafts through the Bench or the Draft transfers drawer. And Ask Tightly may draft a purchase order from a conversation, because this is one of the few writes it is allowed: its own words for the act are that it drafts a purchase order, it lands Drafted, and nobody is ordered anything.

Who may press it

A writing seat. A read-only seat can ask Ask Tightly about an order and sees the consequence, and performs no act.

On the Bench and on the desk's reorder wall the page performs the act and Ask only proposes it: an Ask chip that names this act there hands the press to the page's own button. Anywhere else in a conversation, Ask performs it after you confirm in the chat. Ask is refused every write not on its allowlist, so it cannot confirm, send, cancel or delete an order for you; those are the order page's.

What you see

On the Bench, before the one button, the drawer's consequence line counts the draft orders it creates and the Bench lines it clears, and says the supplier issue is separate. Pressing it shows the button loading, then the receipt replaces the head: the money drafted across how many purchase orders, that none is with a supplier yet, and when the last of them lands, with the door to the orders. Nothing pops up and nothing navigates away.

In a conversation the chip carries the supplier, the warehouse and the lines; Ask reads back the drafted order's name and offers its door. The order opens on the Drafted word and its first stop on the lifecycle track.

What to do

The way back is on the drafted order: Delete removes it and its lines for good, after asking:

Delete {order}? It and its line items are removed for good.

Or leave it drafted and edit it: lines can be added, quantities and costs changed, and the delivery address set while the order is Drafted. Cancelling a draft is also offered; reactivating a cancelled order puts it back to Drafted.

The lines that became the order have left the Bench. To stage them again, add them from the replenishment engine's recommendations or the supplier's catalog.

Refusals you may read

A conversion whose prospective orders would breach a supplier's brackets is refused before anything is created, and the Bench renders the server's sentence with one row per unmet constraint, naming the order, the constraint and what it is short by. The sentence counts the orders and names each rule that failed, for example:

{n} purchase order(s) cannot be placed: {m} order(s) are under their supplier's minimum order value.

The other rules read {m} line(s) are under their minimum order quantity, {m} line(s) are not a whole multiple of their batch size, and {m} line(s) have no unit cost on file; where no quantity change can reach a minimum because no line carries a cost above zero, a second sentence says so.

Fix the order in Review order, or leave it on the Bench and convert the rest. When the write fails for a reason the server did not name, the Bench reads The purchase orders were not created.

From Ask, a chip naming an act that is not on the allowlist is demoted to a sentence and nothing is called; the page performs those acts.

Edit a draft payment schedule

Ask can also prepare a payment-schedule change for an existing draft order, for a seat with Buy editing permission. Review the payment percentages, timing anchors and offsets before confirming. An estimated invoice date is an explicit input; arrival is not treated as invoicing.

The change uses the order's current revision. If the order changed, review the latest terms before trying again. Open Terms & payments on the order to see the saved schedule and expected cash dates. Approved or reconciled terms require the amendment workflow. Saving terms does not approve or send the order, pay the supplier or reconcile a bank account.